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How to Electronic mail College Coaches

One of the most asked questions nosotros become is how to email a college jitney. Sending an introductory email to a college coaches tin can get your foot in the door with a program you're interested in and give a autobus the opportunity to deport their initial evaluation of y'all. All the same, emailing college coaches as a means to get discovered isn't as effective as it was 5 years ago. Coaches are getting hundreds—if non thousands—of emails from recruits. Simply sending an electronic mail isn't plenty to get a autobus's attention. Y'all need to create articulate, concise emails with attention-grabbing subject field lines to requite yourself a run a risk at the coach opening your email, reading it and responding.

Insider Tip: Download the NCSA app in the App Store or onGoogle Play to email coaches, get notifications, become coach contact info, create and manage custom email templates.

Before y'all showtime emailing college coaches, there are a few specific details yous need to know get-go. Here'south a rundown of what we'll be covering to help y'all ameliorate understand how to e-mail college coaches:

Quick Links

How to email a college motorbus

Sending an email is one of the best ways to introduce yourself to a higher coach. But reaching out to a coach you've never spoken to tin can be intimidating, and the problem is, many student-athletes struggle with what to say to college coaches. Then, nosotros've put together a few resources, including examples and templates, to assistance you feel more confident when emailing college coaches.

Here's a quick rundown on how to write an electronic mail to a college coach:

• Craft a good discipline line.
• Introduce yourself with the basic information higher coaches want to know right abroad.
• Include center-catching athletic and academic stats.
• Give an action item to the coach.
• Land when you lot'll follow upwards.

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Crafting a subject line for college recruiting emails

When it comes to coach emails, the subject line is a disquisitional piece. Without an eye-catching subject line, a coach won't fifty-fifty open your perfectly crafted e-mail. Before opening an email, college coaches want to know three things: who y'all are, where you're from and how you tin do good their programme. When crafting a discipline line for college recruiting emails, be sure to include:

• Your graduation year
• Your sport position(s)
• Your location (city and land)
• A unique, or interesting fact about you. For example, do y'all accept a lightning fast 40-g dash time? Are yous looking at an academic-focused school that will be impressed with your ACT score? If you compete in a sport in which club teams are really important, consider adding in your social club squad and/or the tournament y'all'll be at next.

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Subject line examples to utilise when emailing college coaches

Generic bailiwick lines like "football recruit" or "looking to play for you" and even "talented loftier school football prospect" are going to blend into the background of the coach's inbox. Including numbers and central stats about yourself, such as your graduation yr and sport position, can really make an bear upon. Remember that the more personalized your bailiwick line, the better chances you take for a omnibus to read your email – and improve even so, respond!

Take a look at a few examples of well-crafted subject field lines:

• 2023 Linebacker, 6'2" 220lbs, 4.half-dozen 40yd nuance
• 2022 LH Pitcher, 90 MPH FB, 33 Human action
• 2024 from IL, 23.25-second 50 free
• 2025 Eye-mid, Premier Academy, MLK Tourney schedule fastened
• 2024 OPP, nine'8″ APP, Premier VB University, video attached

Insider tip: Keep your bailiwick line to 50 characters or less. Coaches are on the go and probably read virtually of their emails on their telephone. An extremely lengthy subject line will just get cut off, so you need to maximize the infinite you have.

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What to say when emailing a college coach

You've laid down the groundwork, now it's time to write the email! When emailing college coaches, the goal is to respectfully introduce yourself, your skills and interest in being recruited. And so, every bit you call back near how to write an electronic mail to a college double-decker, visualize an inverted pyramid.

The superlative department of the email is where you need to grab the coach'south attention. This is a great time to show coaches that you've done enquiry on their program in about 2-3 sentences. Use a contempo stat about the team that interested yous, or explain why you'd like to play for them.

Case:

I recently read an commodity on Twitter that your team won the highest GPA for all sports. Congrats! I'm happy to run into your players share the same dedication as I practise to both athletics and academics.

The eye section of the e-mail is perchance the most important when it comes to emailing college coaches. This is where you give a little more information almost yourself, including able-bodied and academic standouts, to tell coaches why y'all would be a good fit for their program. Include the following information in the heart section of your charabanc email:

• Your general information: Name, graduation yr, location, high schoolhouse and gild name
  • Academics: GPA, exam scores, if they would be important information for the motorbus you lot're emailing.
  • Athletics: Sport specific stats and relevant measurables.
  • Contact information: your phone number and email, also as the contact information for your high school, or club coaches

The bottom section of the email should be giving college coaches a specific next step, such every bit letting the coach know yous volition be giving them a call at a specific appointment and time or inviting them to come see yous compete.

Example:

I will be competing nearby Academy Higher at Generic Loftier School on Friday, January 15. I would really appreciate it if you would see me compete in person! I have as well attached our complete schedule for the 2021-2022 season in instance there is another appointment, or location, you would like to attend.

Whatever you exercise, avoid sending mass, generic emails out to all the coaches you want to contact when emailing college coaches. The omnibus volition know if you took the time to personalize your email, and it will make a difference. Coaches want to recruit players who are genuinely interested in their program—well-nigh don't have the time and resources to recruit an athlete who is not likely to commit to their school.

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How to start an e-mail to a higher passenger vehicle

Similar your subject line, your opening paragraph needs to be attention-grabbing and personalized. The opening sentence, or two, should be different for every coach email y'all ship – this is where your research comes into play! The information you lot gather about the school and sports plan will dictate what you lot say to college coaches.

If yous're looking at academically-focused schools, atomic number 82 with how impressed you are past their academic tape, or mention specific players who have recently won award awards. If you're sending emails to college coaches with a winning record, point out that you'd love to be function of such a successful legacy. Here are a few examples of how to start an electronic mail to a college coach:

"I wanted to connect with you after speaking with Bister Brown, an athlete on your team. She told me about your coaching style and I believe that, based on your emphasis on work ethic and training, I would exist a great fit for your program."

"I've been following your plan for a while, and recently found an article about you that inspired me. I wanted to connect with you lot because I remember that I would exist a nifty addition to your team."

"In researching your programme, I noticed that y'all will be graduating v seniors this year. I would honey to help bridge the gap left by those departing seniors."

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How much information practice I need to include in my electronic mail to college coaches?

For an introductory double-decker email, you don't need to include your whole history. A skilful dominion of thumb, when emailing college coaches, is to keep messages short and to the point. Tease a few key stats that y'all call back that motorbus would be interested in knowing. Are yous the ideal tiptop and weight for your position? Include that. Do you have an outstanding GPA and test scores and y'all're emailing an academically-focused motorbus? Include that.

At the terminate of your emails to college coaches, there is an important detail you don't want to forget to include. Information technology's a small slice (at the lesser department of the inverted pyramid), just extremely important!

• Tell the jitney what yous'll be doing next. If you're planning on following up the email with a phone call, let them know to expect a call from you in the next few days. If yous'd similar to visit their campus, tell them you will give them a telephone call to schedule a time to connect. You lot don't demand to utilise generic language similar, "If you're interested, feel free to call, email or text me." If the coach is interested, they will contact you. Instead, tell them the next step y'all're going to take, and and so what they need to do in response.
• Add together the contact information for your electric current coaches. This includes your high school or guild coach, personal trainers, and anyone else that you have worked with for your sport. Whoever you lot put down every bit a reference, be certain to let them know ahead of time so they can be prepared to speak on your behalf.
• Provide a link to your NCSA recruiting profile where the bus can notice your highlight video, all your stats and your personal argument.

Insider tip: Turn on your "read receipt" office to see if a coach has opened our e-mail. This feature is actually helpful for athletes who are too young to be contacted past a coach yet. Read receipts will let you know if a omnibus has received and opened your email, then yous tin be sure to follow up accordingly. Larn more about how you can enable this characteristic for your side by side email.

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Template for emailing college coaches

When it comes to charabanc emails, it tin can be easy to fall into the trap of copy-paste-transport (especially when you're contacting a lot of schools!). Merely athletes who do this have lower chances of getting their email seen. It'southward important to provide coaches with the information they want to see but you must do your own research and personalize each electronic mail to the schoolhouse and bus you're addressing if you want your e-mail to get noticed.

Use this template equally a guide for sending introductory emails to college coaches:

Dear Coach [Last proper name],

[Write two-3 sentences about the research you did on the school, coach and/or sports plan; Highlight why yous are interested in their program and school]

My name is [proper noun]. I am a [year in school] at [high school] in [city, land] and volition exist graduating in the grade of [graduation twelvemonth]. I accept a [insert GPA and/or Saturday/ACT test scores].

I am [height] and play [position] for my team. Some of my proudest accomplishments are [list 2-3 able-bodied or academic recognitions that are relevant to the schoolhouse/program]. Last flavor, I [insert a few cardinal athletic stats to highlight your skills]. In the off season, I've been working to meliorate on [include ane-two skills you are working to ameliorate on].

To view the rest of my athletic stats, highlight video, academic stats and personal argument, please visit my online profile at: [link to NCSA profile]. Please feel gratis to contact my [club charabanc, high school coach or trainer], [coach/trainer full name], at [electronic mail and phone number for passenger vehicle/trainer], for data.

Fastened is my upcoming schedule. I would appreciate information technology if you could sentinel me compete in person. [be sure the attachment includes the date, location, your team'due south name, opponent, your jersey number, and the proper noun of the courtroom/field].

I will be calling you on [date and fourth dimension] to further talk over my interest in [school proper noun]. I expect forrard to talking with you lot!

Thanks,

[Your Name]

[Form or graduation twelvemonth]

[Email]

[Phone]

[NCSA Recruiting Profile or highlight video link]

[Social media handle]

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6 sample emails to college coaches

Below, yous'll find 6 sample letters from athletes to coaches. These examples volition help requite athletes a better understanding of the diverse recruiting topics they need to encompass when writing emails to higher coaches.

• Athletic-focused
• Academic-focused
• Walking on
• Visits
• Follow up to camp invites
• Follow up to request to complete a recruiting questionnaire

Sample recruiting electronic mail to college autobus: Athletic-focused

When to send: Educatee-athletes who take a strong able-bodied background and competitive stats should send this type of introduction electronic mail to college coaches to highlight how they can make an impact on the team's operation.

What to include: Primal athletic stats, measurables and awards; highlight video, skills video and/or game footage; schedule for upcoming competitions.

Example:

Dear Bus Smith,

I've been following University Higher for a while now and was really impressed by your team's functioning in the championship game concluding yr against State. I am reaching out because I would love to be part of this competitive squad and win a championship.

My name is Jane Doe and I'1000 a 6'two" junior forwards at Generic Loftier School in Chicago, IL. I am a four-twelvemonth varsity starter for my high schoolhouse team and was recently honored past being named the Regional Histrion of the Year. Last season, I averaged twenty points, 10 rebounds and 5 assists per game. I believe my work ethic and able-bodied talent would be a great match for your plan.

To view the balance of my athletic stats, highlight video, bookish stats and personal statement, please visit my online contour at: [link to NCSA profile].

I noticed you volition be attending the upcoming Chicago AAU Tournament on July nine-11. I will be competing in the tournament with my AAU team, Team Select – Gilded. Our first game is July 9 at ane:00p.g. CT on Court #3. I have attached our final AAU schedule, which includes a list of every tournament I will be competing in this summer. I would really capeesh information technology if you would encounter me compete in person!

Delight feel gratis to contact my AAU autobus, Joe Taylor, at [electronic mail protected] or 555-555-1234 earlier the tournament for more information about my want to play for your plan.

Cheers!

Jane Doe

Class of 2024

Inferior | Forward | half-dozen'2"

Generic High School, Chicago, IL

NCSA Recruiting Profile

Telephone: 555-555-5678

Email: [email protected]

Social media: @janedoe_34

Sample email to college coach: Bookish-focused

When to send: Student-athletes who have a stiff bookish background or are looking to attend a high-academic school with a competitive admissions program should ship this blazon of introduction e-mail to higher coaches to highlight their academic interests.

What to include: Cardinal academic information, including GPA, test scores and notable academic honors; Interested area of study or major.

Case:

Dear Motorbus Johnson,

I'yard really impressed by your squad'south dedication to both their athletics and academics. I noticed that you lot not but had a winning record concluding season, only y'all also set up the school record for the highest team GPA! Equally an aspiring college athlete, I am driven to excel both on the field and in the classroom, and I believe I would exist a smashing fit for your program.

My name is John Smith and I'g a senior at Generic High Schoolhouse in Chicago, IL. I'm a left-handed pitcher with an 85-MPH fastball. I'thou currently in the superlative five% of my class with a iv.0 GPA and a 32 Act. I plan to major in prelaw, and I've been researching State University's well-known prelaw plan.

You tin view my profile for more information well-nigh my athletic and academic qualifications, too every bit my skills video hither: [link to NCSA profile]. You tin can also contact my high school double-decker, Jim Taylor, at [email protected] or 555-555-1234.

I recently filled out your online questionnaire and would similar to connect with you to further discuss the opportunity of joining your program. I will be calling you tomorrow at 5p.m. CT. I look forward to talking with y'all!

Thank you,

John Smith
Class of 2023
Senior LH Pitcher
GPA: iv.0 | Human activity: 32
Generic High Schoolhouse, Chicago, IL
NCSA Recruiting Profile
Phone number: 555-555-5678

E-mail: [email protected]
Social media: @john_smith11

How to email a college passenger vehicle about walking on

When to send: For many programs, walk-on spots tin be just as competitive as scholarship spots. Student-athletes who are non being recruited by a school and do not have a scholarship offering from the coach, but have interest in being a walk-on should send this type of introduction email to college coaches.

What to include: Why you want to be a walk-on recruit for their program; include your highlight or skills video, game footage, key able-bodied and academic stats.

Instance:

Love Coach Jones,

My proper noun is Lisa Doe and I'yard a senior at Generic High School in Chicago, IL. I'm attending University College in the fall on an bookish scholarship and am interested in joining your program as a walk-on. I've spoken with your old player, Allie Smith, and I believe your coaching manner is a perfect fit for what I'm looking for as a educatee-athlete.

I'm a four-year starter for my high school team and was recently awarded i^st Team All-Conference. I'1000 v'7" and play multiple positions including, setter and libero. My best nugget is the ability to communicate and lead my teammates on the court.

I invite you to picket my highlight and skills video here: [Insert video link]. You can also contact my high schoolhouse jitney, Jane Smith, at [electronic mail protected] or 555-555-1234.

As I mentioned above, I have been accepted for the fall semester and I want to continue my volleyball career nether your leadership. I will exist calling you tomorrow at 5p.grand. CT to further discuss a walk-on opportunity at University College.

I look forward to talking with you!

Lisa Doe
Senior | Class of 2023
Generic High School, Chicago, IL

NCSA Recruiting Profile

Phone number: 555-555-5678
Email: [electronic mail protected]

Social media: @lisa_doe

How to email a college charabanc virtually a visit

When to send: Student-athletes who are in the process of being recruited by a school and is interested in visiting campus should send this type of email to college coaches. Wait to bring up a campus visit until after you've had an initial phone conversation with the motorbus and tin get a amend idea about where y'all stand on their recruiting list and know whether it's a good fit for you.

What to include: Available dates to visit campus, who volition be attending and what you'd similar to accomplish.

Example:

Howdy Motorbus Smith,

Congratulations on a slap-up flavor! I saw Jane Doe was awarded MVP and i^st team All-Conference at the banquet. Information technology has been a lot of fun to scout the games online this year.

Every bit we talked on the phone, I'yard very interested in scheduling a visit to campus with my parents and sister! I'd honey to see with you and the coaching staff in person along with some of the players. I'one thousand excited to come across what campus life is like during the schoolhouse twelvemonth. I would also like to meet with an bookish counselor to discuss the areas of study I'chiliad interested in.

Beneath are the dates we are bachelor to visit campus this calendar month.

• Apr 15, 17, xviii, 21 or 23

I also uploaded a new highlight video from a recent tournament with Squad Select – Silvery in Chicago. I am #32. You can watch information technology hither: [Insert video link].

Delight allow me know if ane of the above dates volition work for a campus visit. I will requite you a telephone call this Fri at five p.thou. CT to reconnect. I would likewise like to hear your feedback on my video!

Thanks,

Taylor Jones
Inferior | Grade of 2024
Generic High School, Chicago, IL

NCSA Recruiting Profile
Phone number: 555-555-5678

Electronic mail: [e-mail protected]
Social media: @tay_jones

Follow upwardly email to camp invite

When to ship: Educatee-athletes who receive an invitation to a camp should ship a follow upwardly letter as soon equally possible. Let the passenger vehicle know you received the invite and whether you will be attending.

What to include: Telephone call out that you lot received the invite and whether you volition attend. If you are attending, let the coach know what you're looking forward to most about the camp.

Case:

Hello Autobus Smith,

I received your invite to the Generic Academy's Aristocracy Camp in July, and wanted to let you lot know that I filled out the forms online. I'm looking forward to meeting y'all and some of the current players. I'chiliad also excited for the campus and athletic facilities tour afterward our lunch break!

Hither is a link to my latest highlight video: [Insert video link] You tin can also contact my loftier school coach, Jane Doe, at [email protected] or 555-555-1234.

Please allow me know if at that place is anything else you need from me before camp.

Thanks,

Taylor Jones
Grade of 2024 – Pitcher

Generic High School, Chicago, IL

NCSA Recruiting Contour

Phone number: 555-555-5678
Social media: @taylor_smith

Follow up email to recruiting questionnaire request

When to send: Pupil-athletes who receive a recruiting questionnaire request from a higher coach should send a follow up electronic mail to the coach promptly. Always allow the motorbus know you lot received the request and have completed, or volition exist completing the questionnaire.

What to include: Telephone call out that you received the request to fill out the questionnaire and when you completed it; Include links to your highlight video and recruiting profile and game schedule.

Example:

Hi Motorcoach Taylor,

I received your invite to make full out the online recruiting questionnaire and wanted to permit yous know that I filled out the form today! I'm very interested in Generic Higher's soccer program and learning more almost the squad. I noticed your starting goalie is graduating next year and I believe I can help fill that gap!

Here is a link to my highlight video: [Insert video link] You tin can view my profile for more than information about my athletic and academic qualifications, as well as my skills video here: [link to NCSA profile].

I have attached our match schedule for the residual of this twelvemonth. We have a game in your area on October 3at 1:00 p.thousand. CT. I hope to meet you there!

Thanks,

John Smith
Class of 2024 – Goalie

Generic High Schoolhouse, Chicago, IL

NCSA Recruiting Profile
Phone number: 555-555-5678
Social media: @john_smith32

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The best time to email college coaches

Athletes and parents often ask, what is the all-time time to email higher coaches? Unfortunately, in that location isn't i answer that will fit every bus'south preference. So, when it comes to emailing coaches, athletes need to think similar a motorbus. Continue these iii things in listen before hit send.

• Is information technology season? Coaches are extremely decorated in season with practices and games, but that doesn't mean you can't electronic mail college coaches during this time. Be mindful of their game schedule
• What time is practice? Ask coaches what time they exercise during the week and then you accept a better idea of when they will exist available to read your email.
• How tardily is too belatedly? When information technology comes to communicating with higher coaches, a good rule of thumb is to avoid sending any communications between 11p.one thousand. and 6a.m in their time zone.

B.J. Dunne, head basketball coach at Gettysburg College, and his coaching staff aim to answer athlete emails in the morning time or before their 4 p.g. practice. Hear more than on the all-time time to email coaches below.

Insider tip: Try sending your email between iv-8 p.thou., Tuesday-Sunday. Our data testify that this is the best time to ship an email to higher coaches.

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How to go about sending film to college coaches

When it comes to sending motion-picture show to college coaches, follow these steps:

1. Upload the athlete's highlight video to theirNCSA Recruiting Profile and YouTube to increase exposure.
2. If this is the first time the athlete is reaching out to a passenger vehicle, draft an introductory email with the recruit'due south basic data, a description of why they are interested in the programme and a link to their Recruiting Contour and highlight video.
3. If the recruit has already been in contact with the coaching staff, include a link to new highlight videos in an email about the athlete's latest able-bodied achievements and a schedule of upcoming tournaments, showcases, etc.
4. The right person to send your video to will vary depending on the program and division level. Research the programme to come across if they take position-specific coaches or a recruiting coordinator and include them in the email, equally well as the head bus. NCSA'scollege passenger vehicle search feature gives student-athletes admission to passenger vehicle contact information, including email addresses and phone numbers, from every school across the U.S. This resource helps pupil-athletes save time and focus their energy on contacting and edifice relationships with coaches.

Read more:How to get coaches to view your highlight video

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Who to email as well the caput passenger vehicle

In some cases, emailing the head bus is in the athlete'due south best involvement. Simply depending on your sport and division level, yous may have amend luck contacting someone other than the head charabanc. Larger sports programs typically have multiple coaches and coordinators on staff, which can make it hard for student-athletes to know who to email first.

If the program has a recruiting coordinator, offset there. This is oftentimes the all-time person to transport your introductory email to every bit they oversee all things recruiting for the plan. If there is non a designated recruiting coordinator, look for a position coach or an assistant jitney. No thing who you contact, exist specific with your motorbus content and address their name.

Acquire more almost the different roles in coaching and how they might play a factor in your recruiting.

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How to go college coach emails using NCSA'south Message Heart

Some other nifty tool to find and communicate with college coaches is the NCSA Message Heart. Users can search NCSA database for the coach contact information of whatever college, direct through the app – which means less time searching the internet for jitney email addresses and phone numbers. With the help of your Recruiting Autobus, create and manage custom electronic mail templates and sort your incoming higher coach emails by camp invites, requests and more. Imagine having all your coach emails organized and in one place.

Download the NCSA app in the App Store or onGoogle Play to go notifications when coaches message you.

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What to do before emailing college coaches

Feeling more confident in how to write an email to a college coach? Great! Before y'all striking transport, in that location are a few things you'll want to make sure you do. Remember, a skilful coach email can put you on their radar, but if yous aren't prepared for a coach to research you (or even better, respond!) then, you tin can apace fall off their recruiting list.

Here are three things to practise before you email college coaches:

• Make clean upwards social media. If a coach is interested in learning more about you, they will look at your social media. Do a quick sweep of your social media accounts to brand sure there is no content that a coach would detect offensive. You lot should take already included your Twitter or Instagram handle in the signature of your bus email – and if not, they will search for you lot. Learn more about how to use social media for recruiting.
• Update your highlight video. Sending a highlight video link in your introductory email to college coaches is a cracking mode to get a bus's evaluation of your athletic skills. You'll want to apply your most contempo highlight video and then the coach can make an informed decision. Learn more than about how to create a highlight video.

Talk to your current coaches. At the finish of your bus emails, it's a good idea to list the contact information of your current coaches. Exist sure to permit them know before you email college coaches, so they can prepare to talk about your coachability, academics, and athletic skills. Also, talk with your current coaches well-nigh what your goals are for playing sports in college. Larn more about how to be coachable.

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Earlier you transport, edit, edit, edit

You're so close to sending that email, simply before you do, run spell bank check and re-read. A great way to catch foreign wording or grammer errors is to read your email out loud. When you hear a phrase that sounds incorrect, you'll know you lot need to fix it. You lot can also cut and paste your email into Google Translate and listen for any errors.

All the same not certain if the email is error gratis? Have your parents take a look to double check. Make sure that you have included all your contact information, your telephone call to action and a link to your full recruiting contour

Insider tip: Try sending your email between four-8 p.m., Tuesday-Sunday. Our data evidence that this is the best fourth dimension to send an email to college coaches.

Congratulations—now you lot know how to electronic mail higher coaches, from the research to the subject area line, from address to the email trunk! But your piece of work is non done withal.

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Source: https://www.ncsasports.org/recruiting/contacting-college-coaches/email

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